Facility Reservation Request Information message PLEASE NOTE: Submitting this form does NOT guarantee or confirm the facility requested for this event. Registration Type - Select - Baylor Department Student Organization External Group Contact Information Name First Name Last Name Email Address Organization or Department Phone example: 123-123-1234 Address City State - Select - Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming Zip Event Information Name of Event Approximate Number of Attendees Will there be minors (under age 18) participating in this event? - Select - Yes No Event Category - Select - Meeting Social Recreational Competitive Event Description Will there be food or drinks at the event? - Select - Yes No Is your event open to the Waco community - Select - Yes No Have you submitted your event to Student Activities for approval? - Select - Yes No Not sure Has Student Activities approved your event? - Select - Yes No Will there be a faculty or staff member present at your event? - Select - Yes No Advisor's Name Advisor's Department Type of Event - Select - One Time Event Recurring Event Date of Event (mm/dd/yyy) Requests should be made no more than 6 months in advance. Start Time hh:mm am/pm End Time hh:mm am/pm Day(s) of Week (Monday, Tuesday, etc.) Start Date (mm/dd/yyyy) Requests should be made no more than 6 months in advance End Date (mm/dd/yyyy) Requests should be made no more than 6 mnths in advance. Start Time-Recurring hh:mm am/pm End-Time-Recurring hh:mm am/pm Does this event have a corporate sponsorship? - Select - Yes No Please list the sponsor(s) Date of External Event (mm/dd/yyyy) Requests should be made no more than 6 months in advance. Start Time for External Event hh:mm am/pm End Time for External Event hh:mm am/pm Status message You, the Purchaser, agree that all participants associated with this event are under the direct and complete supervision and control of the Purchaser. As such, the Purchaser shall be liable for all damages resulting from participant utilization of the facilities and services provided by Baylor. The Purchaser shall also reimburse Baylor for all damages to facilities, missing items, and services of Baylor resulting from the use of the facilities and services by Purchaser or its participants. In addition, the terms and conditions of the Agreement shall not require Baylor to relinquish its control of this facility to the Purchaser. Baylor retains the right to require the Purchaser or any of its participants to leave Baylor's premises if Baylor feels that the circumstances warrant such removal. Baylor assumes no responsibility for loss, theft, or damage to personal property of the Purchaser or any of its participants. The Purchaser shall indemnify and hold harmless Baylor University, its Regents, officers, employees, students, and agents against any and all claims for loss, death, dismemberment, injury or damage to participants or property, including claims by employees of the Purchaser or its participants on or in Baylor properties or facilities. Baylor assumes no liability whatsoever for any property placed by the Purchaser or its participants on or in Baylor properties or facilities. I agree to the Purchaser Agreement Facility Request Preferred Facility - Select - Bear Park BSB Fields Eastland Lakes Challenge Course & Clubhouse Edgefield (Spring Semester Semester only) Marina Recreation Center Marrs McLean Gym Marrs McLean Tennis Courts McLane Student Life Center (SLC) Minglewood Bowl Russell Gym Underwood Pickleball Courts Eastland Lakes Challenge Course & Clubhouse - Select - Challenge Course Clubhouse Challenge Course and Clubhouse Marina Area - Select - Deck Area and Watercraft Use Deck Area Only Watercraft Use Only Marrs McLean Gym - Select - Gym Room 230 Room 310 Room 313 Room 315 Room 317 Student Life Center - Select - Room 308 Aerobics Room Gym Courts Outdoor Courts Pool Racquetball Courts Rock Wall Atrium - table Atrium - collection box Russell Gym - Select - Half Court Full Basketball Court Two Basketball Courts Second Facility Choice - Select - Bear Park BSB Fields Eastland Lakes Challenge Course & Clubhouse Edgefield (Spring Semester Semester only) Marina Recreation Center Marrs McLean Gym Marrs McLean Tennis Courts McLane Student Life Center (SLC) Minglewood Bowl Russell Gym Underwood Pickleball Courts Eastland Lakes Challenge Course & Clubhouse2 - Select - Challenge Course Clubhouse Challenge Course and Clubhouse Marina Area 2 - Select - Deck Area and Watercraft Use Deck Area Only Watercraft Use Only Marrs McLean Gym 2 - Select - Gym Room 230 Room 310 Room 313 Room 315 Room 317 Student Life Center 2 - Select - Room 308" Aerobics Room Gym Courts Outdoor Courts Pool Racquetball Courts Rock Wall Atrium - table Atrium - collection box Russell Gym 2 - Select - Half Court Full Basketball Court Two Basketball Courts Additional Facilities Request If your event requires multiple locations, please request the additional facilities. Set-up/Tear-down Information Will your group need set-up time prior to your event? - Select - Yes No How much time will your group need to set-up? Will you event require clean-up time following your event? - Select - Yes No How much time will your group need to clean-up? Will your event use any additional equipment? - Select - Yes No Select which items your group will be using Audio/Visual Equipment Inflatables Sports Equipment Staging Tables and/or Chair Other What other items will your group use? Additional Notes Additional Information Information message By submitting this form, your organization agrees to:Safeguard the facility and its furnishings,Return the facility to its original setting following the event, andDispose of trash properly.Furthermore, your organization agrees to reimburse Baylor University for maintenance or housekeeping costs resulting from misuse of this facility.Clicking the submit button will automatically submit the request to the Campus Recreation Reservation Office for review and approval. A member of our staff will contact you regarding the status of your request.
